Enter your salaries, overheads, PI and utilisation once. Arkavio turns them into a per-grade breakeven and a recommended charge-out rate that every proposal, project and invoice is built from.
Most UK practices price from a number they half-remember from the last job. Arkavio's practice economics module replaces that guess with a real cost model. You set your company profile once — salaries by grade, your 13 overhead categories, professional indemnity, available hours and target margin — and the fee intelligence engine derives a breakeven rate and a recommended charge-out rate for every grade. It is the proof point that makes the rest of the platform credible: every proposal, project and invoice reads from this one cost model.
Build your company profile a single time: salaries by grade across eight pre-set grades (Director to Admin), employer NI, pension, available hours per year and target margin. Every downstream rate reads from it, so you maintain one source of truth instead of a folder of stale spreadsheets.
For each person, Arkavio adds total employment cost plus an allocated share of practice overhead, divides by available hours to get a breakeven rate, then applies your target multiplier to recommend a charge-out rate. The full working is shown line by line — salary + NI + pension + overhead ÷ available hours = breakeven × your multiplier = charge-out — so you can defend the number in front of a client. Rates aggregate up to a per-grade summary that proposals draw from.
Capture rent, business rates, utilities, insurance, software, IT, marketing, CPD, professional memberships, accounting and the rest across a fixed 13-category framework. Arkavio computes total annual and monthly overhead, overhead per staff member and overhead per hour — and reflows the per-person allocation automatically when your headcount changes.
See practice-wide income against fee-earning staff cost and overhead month by month, with a monthly breakeven line showing whether you are above or below it. The view sits on the same cost model as your rates, so the breakeven you measure against is the breakeven you priced from.
Every rate is computed with Decimal.js using ROUND_HALF_UP, not floating point. Cascading calculations — salary to breakeven to charge-out to proposal fee — stay exact, so the number on the proposal matches the number in the cost model with no Excel-style rounding drift.
This is the engine the whole platform stands on. Competitors bolt separate modules together, each with its own assumptions; Arkavio's proposals, projects, invoices and timesheets all read from this single cost model. When you price a job, the charge-out rate comes from your real costs — and the same breakeven is what your practice profitability view measures against. One source of truth, from the first proposal to the final invoice — that is what makes \"all-in-one\" mean something for a 1–50 person UK practice.
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