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Project & Property
Scope, RIBA stages, client details. Structured from the start.
Fee proposals built on real numbers. Not guesswork.
Sound familiar?
Open the spreadsheet. Find last month's rates. Check they're still right. They're not. Same as last year. Update them. Open Word. Reformat. Send. Hope the numbers work.
You shouldn't lose weekends and evenings to write a fee proposal.
Join the early beta. UK Practices only. Spots are limited.
Apply hereArkavio calculates your breakeven costs and helps ensure your profitability.
You set up your company profile once and you have numbers you can really stand behind.
| Grade | Breakeven | Charge Rate | Margin |
|---|---|---|---|
| Director | £105/hr | £155/hr | 48% |
| Associate | £85/hr | £125/hr | 47% |
| Senior Architect | £62/hr | £95/hr | 53% |
| Part II | £38/hr | £65/hr | 71% |
Twenty minutes. One proposal. Ready to send.
Scope, RIBA stages, client details. Structured from the start.
Allocate by staff or grade. Set hours per stage. Fees calculated from your real costs. No gut feel.
PI insurance, payment schedule, exclusions. Ready for your client.
Everything you need to scale.
Proposals
Structured, data-driven quotes
Projects
Pipeline, RIBA stages, contacts
Invoicing
Stage-based billing, automated
You can spend time on what really matters.
Preparing proposals
12 hours per month
3–10 hours per proposal. Let’s be conservative at 5 hours, averaging 4 proposals a month.
Invoicing
3 hours per month
Creating invoices, checking payments, chasing late payers.
Project tracking
9 hours per month
Updating spreadsheets, reconciling timesheets, working out where the money went.
As things add up
Get your time back
Architects, own your time.
Leave the admin to us.
12-16 Hours
The first 20 UK practices to commit get Arkavio at £99/mo locked for 12 months, direct access to the founder, and a founding partner badge. In return: a monthly feedback call, an honest testimonial, and a short case study once you've had time to use the product properly.
Join the early beta. UK Practices. Spots are limited.
FAQ
£179 per practice per month, ex VAT. One plan with everything included — no per-seat pricing, no feature gating. A 14-day free trial — add a card to start and cancel any time before it ends. Founding Partner pricing is £99/month locked for 12 months, available to the first 20 UK practices to commit.
Per-seat pricing punishes practices for getting their team onto a consistent workflow. Arkavio charges a flat fee per practice — bring everyone on. The whole point is that proposals, projects, invoices and timesheets share one source of truth across the team.
Two things. First, fee intelligence — Arkavio derives every proposal from your real breakevens (salaries, overheads, PI, utilisation), so the number you quote is defensible. Second, transparent pricing — we publish what it costs, you can self-serve a trial today instead of waiting on a sales call.
Company
Staff costs, overheads, margins
Clients
Stay in contact, automate follow-up.
Time Tracking
Time per project, per stage.
Expenses
Stay in control.
Charge Rates
Breakeven, profit and risk management.
Yes. Invoices include VAT registration number, VAT rates per line, VAT summary by rate, and UK statutory late-payment interest where applicable. Built to the UK industry standard, ready for HMRC and your accountant.
Monthly rolling — cancel any time with 30 days' notice. After cancellation you keep export access for 30 days — invoices and timesheets export to CSV, and proposals and invoices to PDF. After that we delete or anonymise your data per UK GDPR (financial records are kept for 6 years as the law requires).
Data is hosted in the EU on Supabase with row-level security: every row is scoped to your practice and unreadable by any other Arkavio customer. We use Stripe for billing, Resend for email, and Sentry for error tracking — all GDPR-compliant processors. No customer data ever leaves these systems.
You set up your company profile once — salaries by grade, overheads, PI insurance, software, utilisation rate, target margin. Arkavio computes a per-grade hourly breakeven and a recommended charge-out rate. Every fee proposal pulls from those numbers, so as your costs change the maths follows.
£99/month locked for 12 months (45% off Standard), direct access to the founder, higher weighting on feature requests, a Founding Partner badge, and 60 days' notice before any future price change. In return: a monthly feedback call, an honest testimonial, and a short case study. First 20 UK practices only.
