Programmes, milestones, resourcing and margin — structured around the RIBA Plan of Work. When a proposal is won, it becomes the project: one source of truth, no re-keying.
Most architecture practices manage projects in a spreadsheet that has nothing to do with the fee they quoted. Arkavio closes that gap. The moment a fee proposal is accepted, Arkavio pre-fills a new project from it — programme, per-stage fees, deliverables and resourcing all carry across. From then on the project owns the live delivery baseline, and every margin, invoice and timesheet reads from the same numbers you agreed.
Build a project across RIBA Plan of Work 2020 stages 0–7, with start and completion dates per stage and milestones captured against each. A read-only Gantt and per-stage milestone list give you the live programme at a glance.
Allocate staff hours across RIBA stages on a single grid — rows are people, columns are stages, cells are hours. Per-stage fees and hours are derived from the grid, so resourcing and the budgeted fee stay in lockstep instead of drifting apart in separate documents.
The Profitability tab sets the accepted fee against actual cost — approved timesheet hours at each person's breakeven rate — with a stage-level estimated-versus-actual variance view. You see margin pressure during delivery, not at year-end.
Accept a proposal and Arkavio pre-fills a 5-step create wizard from it: details, programme, resourcing, fees and notes. The source proposal then freezes to reference-only, and the project becomes the single source of truth for delivery and invoicing.
A Fees & Deliverables tab shows the per-stage fee breakdown, deliverables grouped by category and agreed margins (financial figures hidden from non-financial roles). The Invoices tab lays actual and projected invoices on one timeline, with projected rows for each un-invoiced stage.
Projects don't sit in their own silo in Arkavio — they read from the same cost model as everything else. The breakeven and charge-out rates that priced the proposal are the rates the project measures margin against; the timesheets your team logs feed the same shared cost model that powers Arkavio's fee intelligence engine. That one cost model is what separates Arkavio from tools that bolt a projects module onto unrelated systems: here, proposal, project and invoice are three views of one set of numbers.
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